How to Apply for ASUA Funding


Listed below is the process for applying to club funding, please either select ‘travel funding’ for travel requests (conferences, etc.) or ‘general funding’ for all other types of funding. 
Also refer to ASUA bylaws (Article X.) and club funding FAQ’s included on club funding forms before applying to ASUA club funding.
The earlier you start the funding process the better. 
All funding requests are considered on a case-by-case basis.

Contact the Executive Vice President by email at asuaevp@email.arizona.edu with any questions about the funding process!

For General Funding Requests Form (click here). For Travel Funding Request Form (click here)

General Funding Requests

STEP 1                                                                                                 Timeline: 3 weeks before event

Fill out a Funding Request Form. The following items must be turned in with the Funding Request Form:

  1. Cover page with club purpose/goals, contact names, numbers, and emails
  2. Description of event
  3. Itemized budget for event
  4. Mock receipts for items requested
  5. Design of items to be printed (t-shirts, banners, etc.)
  6. Annual budget for organization
  7. List of funding from other sources (and prior fundraising)
  8. Current member roster (names only)

Set up a meeting time with the CRC to go over and turn in the appropriate request form (travel/general).  Forms must be submitted by Thursday 5pm to be added to the agenda for the weekly Monday meetings.

STEP 2                                                                                                 Timeline: 2 weeks before event

Attend the Appropriations Board meeting on a Monday at 3:00 p.m. The Executive Vice President will confirm the meeting date & location for your hearing. It is YOUR responsibility to ensure a club representative is present.  If a representative is not present, your item will be tabled to the following meeting.

At the meeting, funding amounts will be determined, but are not confirmed until approved by the Senate (Wednesday, 5pm).

STEP 3                                                                                                 Timeline: 2 weeks before event

Work with an ASUA Club Advocate to fill out the paperwork needed to procure funds. Your club will find out the amount of funds appropriated at the Appropriations Board meeting.

Travel Funding Requests

STEP 1                                                                                                 Timeline: 3 weeks before event

Fill out a Funding Request Form. The following items must be turned in with the Funding Request Form:

  1. Cover page with club purpose/goals, contact name, number, and email
  2. Description of event
  3. Itemized budget for event
  4. Mock receipts for items requested
  5. Design of items to be printed (t-shirts, banners, etc.)
  6. Annual budget for organization
  7. List of funding from other sources (and prior fundraising)
  8. Current member roster
  9. Official event itinerary
  10.  Proof of event (conference agenda, registration forms, website printout, etc.)
Set up a meeting time with the CRC to go over and turn in the appropriate request form (travel/general).  Forms must be submitted by Thursday 5pm to be added to the agenda for the weekly Monday meetings.

The Travel Funding Request Form and accompanying items must be turned in AT LEAST 10 BUSINESS DAYS BEFORE DEPARTURE FOR THE EVENT. 

STEP 2                                                                                                 Timeline: 2 weeks before event

Attend the Appropriations Board meeting on a Monday at 3:00 p.m. The Executive Vice President will confirm the meeting date & location for your hearing. It is YOUR responsibility to ensure a club representative is present.  If a representative is not present, your item will be tabled to the following meeting.

At the meeting, funding amounts will be determined, but are not confirmed until approved by the Senate (Wednesday, 5pm).

STEP 3                                                                                                 Timeline: 2 weeks before event

Necessary documentation must be submitted to receive reimbursement check:

–OR– copy of actual credit card, with last four digits showing

Cannot be a University of Arizona address.

After all of these have been cleared with ASUA, it takes the UA accounts Payable about two weeks to process a check and mail from campus.